committee role descriptions
Feel free to ask any of the current committee if you have any questions about any of the roles!
President
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Executive committee member
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Delegate tasks and responsibilities to other committee members as necessary. Act as a mediator amongst committee
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When necessary, act as figurehead and main representative of club
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Signatory on AURAC bank account
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Liase with UoA (along with memberships, secretary, and treasurer) through email and Engage
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Speaker at AGM & SGM’s. Ensure the club runs smoothly by effectively overseeing all committee members
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Drive continuous improvement of the club; maintain best practices in all aspects possible
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Along with rest of committee, try to the best of ability to represent best interests of club and its members
Secretary
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Executive committee member
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The custodian of club's offical documents
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Fulfilling fiduciary duties for the benefit of the club
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Calling meetings, and taking true and accurate meeting minutes
Treasurer
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Executive committee member
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Responsible for the club’s finances
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Audit and keep track of the year’s financial accounts
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Applying for grants, making bank transactions, and reporting on the financial situation etc.
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This position involves heavy liaising and coordination with other committee members during decision-making processes
Memberships
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Organising the club stall for the University Club Expo at the start of each semester; e.g. organising volunteers, EFTPOS machine, stall set-up and booking, etc.
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Responsible for membership; monitoring the sign-up form and bank account, adding people to the mailing list, distributing membership cards, taking membership sign-ups at club nights
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Answers general club enquiries from prospective members via email
Gear
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Stores the gear
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Coordinates gear hire for members appropriate to accreditation level
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Must be prepared to sort out gear for club-organised trips specifically
Trips
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Organises the two big trips of the year, orientation trip and re-orientation trip
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Persuades other committee members and club members to organise other trips
Walls
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Liaises with Birkenhead Pool and Leisure Centre regarding club nights
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Organises club night carpooling and information
Instruction
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Organises instruction courses: abseil, anchor setting, lead climbing, and more
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Implements the safety management plan
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Organises other instructors availability to organize courses, along with assessing people as necessary to ensure they have the skill set necessary
Safety
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Ensures safety management practices are maintained
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Take note of any accidents or injuries that occur within the club with a safety register
Socials (x2)
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Organises social events to encourage club members to mix and mingle with each other
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Ideas for social events include: pub quizzes, film nights, balls, indoor climbing gym events
Access and Conservation
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Liaises with people involved with access and conservation in climbing in New Zealand
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Communicates with club members about what they can do to protect crags
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Organises events such as working bees or crag clean ups
Alpine
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The Mountaineer in Chief: taking the club to new heights
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Organises snow schools; beginner and advanced
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Helps in the running of alpine trips
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Takes care of alpine gear
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Works in conjunction with the AUTC officer
IT
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Organising the website
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Maintaining Google suite
General (x2)
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Offer help to other committee members where necessary
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Gain insight into what it is like to be a committee member
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Has to be a University of Auckland student
Advisory (x2)
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Offer advice to the committee on the running of the club based on past experience
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Has to have had 2 years of experience in the committee