committee role descriptions

Feel free to ask any of the current committee if you have any questions about any of the roles!

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President

• Executive committee member

• Delegate tasks and responsibilities to other committee members as necessary. Act as a mediator amongst committee

• When necessary, act as figurehead and main representative of club

• Signatory on AURAC bank account

• Liase with UoA (along with memberships, secretary, and treasurer) through email and Engage

• Speaker at AGM & SGM’s. Ensure the club runs smoothly by effectively overseeing all committee members

• Drive continuous improvement of the club; maintain best practices in all aspects possible

• Along with rest of committee, try to the best of ability to represent best interests of club and its members

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Secretary

• Executive committee member

• The custodian of club's offical documents

• Fulfilling fiduciary duties for the benefit of the club

• Calling meetings, and taking true and accurate meeting minutes

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Treasurer

• Executive committee member

• Responsible for the club’s finances

• Audit and keep track of the year’s financial accounts

• Applying for grants, making bank transactions, and reporting on the financial situation etc.

• This position involves heavy liaising and coordination with other committee members during decision-making processes

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Memberships

• Organising the club stall for the University Club Expo at the start of each semester; e.g. organising volunteers, EFTPOS machine, stall set-up and booking, etc.

• Responsible for membership; monitoring the sign-up form and bank account, adding people to the mailing list, distributing membership cards, taking membership sign-ups at club nights

• Answers general club enquiries from prospective members via email

Gear

• Stores the gear

• Coordinates gear hire for members appropriate to accreditation level

• Must be prepared to sort out gear for club-organised trips specifically

Trips

• Organises the two big trips of the year, orientation trip and re-orientation trip

• Persuades other committee members and club members to organise other trips

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Walls

• Liaises with Birkenhead Pool and Leisure Centre regarding club nights

• Organises club night carpooling and information

Instruction

• Organises instruction courses: abseil, anchor setting, lead climbing, and more

• Implements the safety management plan

• Organises other instructors availability to organize courses, along with assessing people as necessary to ensure they have the skill set necessary

Safety

• Ensures safety management practices are maintained

• Take note of any accidents or injuries that occur within the club with a safety register

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Socials (x2)

• Organises social events to encourage club members to mix and mingle with each other 

• Ideas for social events include: pub quizzes, film nights, balls, indoor climbing gym events

Access and Conservation

• Liaises with people involved with access and conservation in climbing in New Zealand

• Communicates with club members about what they can do to protect crags

• Organises events such as working bees or crag clean ups

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Alpine

• The Mountaineer in Chief: taking the club to new heights

• Organises snow schools; beginner and advanced

• Helps in the running of alpine trips

• Takes care of alpine gear

• Works in conjunction with the AUTC officer

IT

• Organising the website

• Maintaining Google suite

General (x2) 

• Offer help to other committee members where necessary

• Gain insight into what it is like to be a committee member

• Has to be a University of Auckland student

Advisory (x2)

• Offer advice to the committee on the running of the club based on past experience

• Has to have had 2 years of experience in the committee