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trip planning

We encourage all of our members to run a climbing trip! You don't have to be a committee member or be experienced to run a trip.
This is a guide for running a climbing trip.
Trips can vary in length and it is totally your choice!
  • Day trips
  • Weekend trips: leave Friday night/early Saturday morning and return Sunday night
  • Multi-day or week(s) long trips
We are lucky to have an abundance of crag choices in New Zealand. Crag guides and lists can be found in guide books, or online on websites such as The Crag.
North Island examples: Froggatt, Mangorewa, Kawakawa Bay, Buck Rock, Waipapa, Waitomo, Sheridan, Tukino, Mangatepopo Valley, Ti Point, Waiheke Island, Maungarei Springs etc.
South Island examples: Golden Bay area, Castle Hill, Wanaka & Queenstown areas
When choosing a crag (or crags) to visit for your trip, consider these factors:
  • Type of climbing; bouldering, sport climbing, alpine climbing, trad climbing, etc.
  • Getting to the crag; drive time, whether you have to walk far, etc.
  • How suitable the crag is in terms of experience and ability levels
  • Size of the group that the crag can accommodate comfortably
  • How the crag will be in wet weather, weather conditions and changing weather
  • Permission to access the crag
  • Rules of the crag
advertising the trip and obtaining sign-ups
  1. Advertise your trip via email to the mailing list: [email protected] (and the Facebook group too if you want)

  2. In your email, include:

    • Trip itinerary, costs, packing list, crag rules, experience level required, and a link to a sign-up form to gather information about those attending your trip:

      • ​Names, emails, phone numbers, experience level, emergency contact, medical conditions, dietary restrictions, carpooling, tents, gear hire
      • Example/template sign-up form here (please make a copy before you edit and use)

  • Consider capping sign-ups (and turning off Google form responses if you do so)

  • It is good practice to give the gear officer 5 days notice

  • Instructors generally don't pay if they're instructing on the trip

  • Payment is an indication of confirmation of place on the trip; email those who are confirmed to attend the trip

gear hire and intentions
  • If you require any gear for your trip, see the 'Gear Hire' page and follow the instructions

  • Make sure to fill out the intentions section of the form as well

  • Consider bringing extra gear just in case


Know who is in charge of instruction and have an instruction/safety plan:

  • Consider the level of the trip: beginner, intermediate or advanced

  • Know how the attendees of your trip are categorised within AURACs accreditation system and their experience; especially important for alpine trips (have they done snow school?)

  • Trip ratios must not exceed 1 instructor/assessor : 3 beginners. Lead climbers and independent climbers are allowed to do certain things without supervision

  • Bring a first aid kit and if necessary, a PLB

    • Be aware of any medical conditions your attendees have

  • Consider bringing hand sanitiser, soap, and face coverings/masks (COVID-19). People should not attend the trip if sick and will be refunded

  • Have a weather plan

organisation summary

  •  Choose destination(s) and duration of your trip

  • Advertise the trip and obtain sign-ups

  • Confirm who is attending your trip and how many people

  • Obtain permission from the people that manage the land and inform them of your plans

    • Inform Facebook climbing groups if you are bringing a larger group to a crag; e.g. Auckland Rock Climbers, New Zealand Climbing

  • Request gear hire if necessary and fill out the intentions form

  • Create a car pooling list; group people according to location. Ensure drivers give passengers their bank account details

  • Book accommodation/camp sites if necessary or arrange tents etc.

  • Ensure you and the group are aware of the crag rules, follow them while you're on your trip!

  • Follow the instruction/safety plan

  • Take lots of photos

  • If there are any incidents, report them to the Safety Officer. Send photos to the Socials Officers! Write a report for our blog.

  • If you have any queries, contact the Trips Officer.


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